Warehouse and van stock in one view
Stock management software that shows what is in the main store and what each technician carries. Move parts from store to van and see both counts change.
Inventory & parts
Inventory Management Software
Inventory management software for service teams that carry spare parts: see warehouse and van stock in one place, link parts to the jobs that use them, and get alerts before you run out of the part a technician needs.
- Warehouse and technician van stock side by side
- Parts deducted when they are used on a job
- Low-stock alerts against minimum levels you set
Stock · Spare parts
Main warehouse + 6 service vans
2 below minimum
2 parts are below their minimum level
Running capacitor 35 µF · Indoor PCB (inverter)
Search parts or SKU
All locationsPartIn stock · minimumWarehouse | VansStatus
Running capacitor 35 µF
CAP-035 · 2 pcs
2 pcsmin 100 | 2
LowR32 refrigerant gas
GAS-R32 · 14 kg
14 kgmin 89 | 5
In stockCopper pipe 1/4" (15 m)
CPR-014 · 22 coils
22 coilsmin 1218 | 4
In stockDrain pump · split AC
PMP-DRN · 6 pcs
6 pcsmin 54 | 2
Near minIndoor PCB · inverter
PCB-INV · 3 pcs
3 pcsmin 41 | 2
LowRemote controller · universal
RMT-UNI · 31 pcs
31 pcsmin 1025 | 6
In stock
Used on JOB-1024 · Running capacitor 35 µF × 1
Deducted from Van 2 · Ravi Kumar
Illustrative product visual · sample data
What it does
Inventory management software for warehouse and van stock
Spare parts inventory software that matches how technicians work: parts live in a store and in vans, and they get used on jobs.
Minimum levels and low-stock alerts
Set a minimum for each part. When stock falls below it, the part is flagged so you reorder before a job is delayed.
SKU · unit · price
A parts catalogue with SKUs and prices
Parts inventory software with SKU, unit and price for every item, so quotations and invoices use the same figures.
Parts linked to the jobs that use them
Technicians record parts used from their phone. Stock goes down, the job cost is right and the invoice shows what was fitted.
Every movement logged
A stock history you can trust
Every addition, transfer and use is recorded, so a mismatch can be traced back to a job or a handover.
Usage by part
Parts management based on real usage
See which parts are used most and which sit idle, so you stock for the work you actually do.
What changes
Fewer return trips, fewer stock-outs
Technicians leave with the right parts
Van stock is visible, so the office knows what each technician can fix without going back to the store.
No more last-minute purchases
Low-stock alerts arrive before the shelf is empty, so reordering is planned rather than urgent.
Job costs match what was used
Parts recorded on the job flow into the invoice and out of stock, so billing and inventory agree.
You can see where stock goes
Transfers between the warehouse and each van are recorded, so missing stock has a trail to follow.
HVAC · AC service teams
How HVAC teams use parts inventory
Parts make or break a visit in HVAC field service software, so stock is tracked where the work happens.
Capacitors, gas and PCBs
Fast-moving parts such as running capacitors, R32 gas and drain pumps get minimum levels, so vans do not leave without them.
Van stock per technician
Each technician’s van carries parts for the day’s jobs. When a PCB is fitted, it comes off that van’s stock.
Installation material
Track copper coils, insulation and brackets for installation jobs, so a crew does not stop mid-install for a missing coil.
Stocking up for summer
Use the past season’s part usage to stock the right quantities before the hot months, when breakdown calls spike.
Connected modules
Works with the rest of FSMFlow
Every module shares the same customer, job and asset records, so nothing is typed twice.
Work Order Management Software
Parts are recorded on each job and deducted from stock.
See work order management softwareReporting Software
Review revenue, jobs and part usage alongside each other.
Explore reporting software
Stock control matters in other trades too:
FAQ
Common questions
Straight answers before you book a demo.
Something else on your mind? Ask us
It tracks the spare parts and materials you hold, where they are and when they run low. For a field service team, that includes stock in the warehouse and in technicians’ vans, and the parts used on each job.
Yes. Warehouse and van stock are tracked separately and shown together, so you can see what each technician is carrying and move parts between locations.
When the technician records a part on the job, it is deducted from the stock location they selected, such as their van, and it appears on the job cost.
Yes. Set a minimum for each part, and FSMFlow flags the part when stock falls below it, so you can reorder in time.
Keep the right parts in the right van
See warehouse and van stock, low-stock alerts and parts-on-job tracking in a short demo using your own spare parts list.
A short walkthrough with sample data from an HVAC service business.